For therapists
Therapists hold space for clients during sessions and then spend their evenings on admin — appointment reminders, intake forms, billing, insurance paperwork, scheduling. MadMantra handles the admin without touching the clinical work. Session content stays between you and your client. The agent runs the front-of-house operations.
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What MadMantra runs for you
WhatsApp reminder the night before each session with a confirm/reschedule button. Warm, brief, professional. No-shows drop without you sending a single text.
New referral arrives. MadMantra sends the welcome message, the intake form, your fees and cancellation policy, and proposes session slots. First clinical contact is still you.
Generates the monthly invoice with the payment link, sends, follows up at sensible intervals. Adjusts tone for clients you know are in tough situations.
Receipts for insurance claims, documentation requests, referral letters — drafted in your professional tone, sent from your practice email.
You don't need a bigger team. You need a teammate that doesn't sleep.
MadMantra only handles the admin layer — appointment scheduling, intake, billing, document requests. Session content and clinical notes stay between you and your client, in your own system. The agent never touches them.
Yes — you can run MadMantra in full-approval mode where nothing leaves your account without a tap. For standard appointment reminders and known templates, you can opt into auto-send to save time.
Today, no direct integration. MadMantra runs alongside your EHR — your clinical work stays there; admin runs through MadMantra.
MadMantra handles the admin around insurance — generating receipts, drafting claim letters, chasing reimbursements — but it doesn't submit claims directly to insurers. You'd still file through your usual channels.
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Page last reviewed May 24, 2026.